The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Josh Schoenberger, and Jacalyn Slemmer. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, and Jody Croley Jones, Web Manager. Guest of Council was Jim Dippel of Burgess & Niple. At 7:04 pm the Mayor called the meeting to order.
Infrastructure Project Update
Jim Dippel of Burgess & Niple updated Council as to the status of the planning & design work for the infrastructure project. This design work is at 30% completion and is progressing according to schedule. At the time, the planning has not yet progressed to the point where it is known which houses will have their driveways and/or yards affected by the work, but when this is determined, Burgess & Niple will work with the Village to contact the affected homeowners and discuss this. Schoenberger asked if the loan & grant funds could be applied to any potential additional work due to objects in residents' yards that needed to be moved or removed, or if this would require additional funds by the Village. Dippel replied that this would be a question for OPWC. The Mayor asked if the order of streets to be worked on or how long streets would be closed is known yet and Dippel replied that this was still unknown. Schoenberger asked how street closures would be handled if there were residents with mobility issues. Dippel responded that this was part of the planning process and they would need to be notified of any potential issues such as these. Council asked that residents with mobility issues or who may have neighbors with these issues contact Councilto make them aware so that these plans can be made in advance. The Communications Committee will work to make residents aware of this issue.
The minutes of the regular Council meeting of January 17, 2017 were not read since each member had received a copy. Benevento moved and Gordon seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yes--3, Benevento, Gordon, Slemmer; No--0; Abstain--1, Schoenberger. The motion carried (3-0-1).
Report of the Clerk--Treasurer
Schoenberger moved and Benevento seconded the motion to approve the payment of bills and to accept the financial reports for January 2017 as submitted by the Clerk-Treasurer. The motion carried (4-0).
Report of the Mayor
The Mayor mentioned that he and the Solicitor continue to work with the resident at 275 Southington on a deed of easement for the water line, both for the upcoming infrastructure project, as well as ongoing maintenance.
Report of the Solicitor
The Solicitor confirmed that she is working on the deed of easement for 275 Southington. Also, the Solicitor searched for the 1979 Street Report in the electronic and paper files of the previous Solicitor, but this report could not be located.
Report of the Street Commissioner
The Street Commissioner was not in attendance, but had provided the Mayor with a report stating that the lift station had been cleaned out in January. Radico had also repaired the leak in the pipe that the Commissioner mentioned at the January meeting. The update also mentioned that he would be repairing a few sections of asphalt curb overlay, most likely in March or April.
Report of the Planning Commissioner
The Planning Commissioner was not in attendance. The Clerk Treasurer reported that there was a meeting In February in which two Certificates of Appropriateness were approved.
Report of the Web Manager
In response to a January discussion on the Village web site, the Web Manager stressed the importance of making sure that the website be accessible to all potential users under the Americans with Disabilities Act. Federal and state regulations continue to evolve, requiring those in charge of building and maintaining these sites to be vigilant of them and how they apply to the sites.
Also in response to the January discussion, Slemmer reported that she had contacted several other municipalities in the area and none of them had a similar position to the Web Manager. The functions of the Web Manager were covered in other positions' responsibilities, however some contract with outside providers. She noted that the Village of Marble Cliff, which is similar in size and structure to Riverlea, uses Grandview's system, called Civic Plus, through which residents can register to receive notifications on certain topics and not others. Slemmer said that she will contact the City of Worthington to find out if they have any similar programs.
Comments from Residents on Agenda Items
There were no comments from residents.
Committee on Infrastructure
The Chair of the Infrastructure Committee reported that the Committee had met in February to discuss the plans so far. The plans were similar to the update from Jim Dippel, so the Chair did not feel that the Committee needed to meet to discuss this again in March. The main issue discussed by the Committee concerned the sump pump drainage, as discussed at the January Council meeting. There was some additional discussion of the addition of drainage lines to capture this runoff, including where these lines would be located and what the cost would be. It is expected that the cost of this would be prohibitive, but this will be studied throughout plans for the project. The Solicitor stated that she will research the ordinances of other municipalities and villages related to sump pump runoff.
Committee on Communications
There was no additional report from the Chair of this Committee.
Resolution 2017-02, A Resolution to Confirm the Appointment of William Charles as Street Commissioner had its second reading.
Ordinance 01-2017, An Ordinance to Approve a Modification and Realignment of Ordinance 03-2016, the Annual Appropriation Ordinance (Village), and to Declare an Emergency was introduced by Benevento. Benevento moved and Schoenberger seconded the motion to waive the three readings of this resolution in order to make these adjustments in a timely manner. The motion carried (4-0). Benevento moved and Slemmer seconded the motion to approve the resolution. The motion carried (4-0).
Gordon moved and Schoenberger seconded the motion to authorize the following expenditures:
$50.00--Ohio Utilities Protection Service--2017 Assessment
$180.00--Fireproof Storage--2017 record storage
$1,922.84--Radico, Inc.--Lift Station clean out & repairs
The motion was approved unanimously (4-0).
Comments from Residents on Non--Agenda Items
There were no comments from residents.
Next Meeting Announcement
The next regular meeting will be Monday, March 20 at 7:00 pm at the Thomas Worthington High School.
There being no further business, Slemmer moved and Schoenberger seconded the motion to adjourn. The motion was approved unanimously (4-0). The meeting was adjourned at 8:45 pm.