The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Scott K. Gordon, Kathy McClintock, Josh Schoenberger, and Jacalyn Slemmer. Also present were Joshua C. Mehling, Clerk-Treasurer and William P. Charles, Street Commissioner. At 7:02 pm the Mayor called the meeting to order.
The minutes of the regular Council meeting of April 17, 2017 were not read since each member had received a copy. Benevento had requested changes from the Clerk-Treasurer via email and they were made prior to the meeting. Schoenberger moved and McClintock seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion carried (4-0).
Report of the Clerk-Treasurer
McClintock moved and Schoenberger seconded the motion to approve the payment of bills and to accept the financial reports for April 2017 as submitted by the Clerk-Treasurer. The motion carried (4-0).
Report of the Mayor
The Mayor reported that the information for the Welcoming Committee had been posted to the Village website.
The Mayor asked Gordon & Slemmer to look into replacing the Village flag and having someone illuminate or raise & lower the American flag each day. The Clerk-Treasurer inquired about running electricity to the park during the upcoming project. The Street Commissioner stated that this had been researched before and there are difficulties in running power from the nearest pole. The Street Commissioner will research options for lighting the flags.
The Street Commissioner noted that the Village is required to have a sign to post at the entrance to Rush Run Park in the event of a lift station overflow. He will research purchasing a sign for this.
Report of the Solicitor
The Solicitor was not in attendance. The Mayor reported that the Solicitor had researched how
often the Village passes resolutions as emergencies and found that the vast majority of resolutions over
the past few years were passed as emergencies. Council agreed to keep the current policy of requiring
three readings of resolutions unless passed by emergency.
Report of the Street Commissioner
The Street Commissioner mentioned that a resident had raised a question on the Facebook page about a crumbling driveway apron and noted that there were still some people who were unaware that all aprons will be replaced if needed in the upcoming infrastructure project. The Street Commissioner confirmed that if this not were the case, it is normally the responsibility of residents to repair these aprons.
The Street Commissioner stated that there had been a power outage at the lift station on April 3. During this outage, AEP was looking for an address for the lift station, which does not have one. He had obtained all of the AEP account numbers from the Clerk-Treasurer to aid in future calls.
Report of the Planning Commissioner
The Planning Commissioner was not in attendance. He sent the Mayor an email stating that there had been a meeting in May, at which the committee approved three certificates of appropriateness, including the addition of a porch and patio at 5713 Dover, the addition of a porch and shed at 5801 Falmouth, and the replacement of a driveway at 5849 Olentangy.
Report of the Web Manager
The Web Manager was not in attendance.
Comments from Residents on Agenda Items
There were no comments from residents.
Committee on Infrastructure
The Chair of the Infrastructure Committee was not in attendance. The Mayor announced that the committee did not meet in May, but had a meeting scheduled for June 5, at which time they planned on discussing the following issues:
Sump pump discharge options. Jim Dippel of Burgess & Niple had estimated that the cost of the two primary options for dealing with this drainage would be about $275K to run lines throughout the Village to capture any houses with current or potential sump pump drainage lines, or about $45K to run a similar system to only capture those currently causing drainage issues.
Storm sewer filters. The Village is required to treat a certain percentage of the storm water that drains into the river. The Village currently has three outlets that discharge this water. One option would be to install a filter on each outlet and a second would be to install a larger filter on only one outlet, which would have some cost savings.
Obstructions/right of way during the construction. Jim Dippel is walking the Village to identify any property with landscaping or hardscaping that may be in the way of the changes to be made during the construction.
The Infrastructure Committee would like to have a public forum, like the ones that were held regarding the bond levy issue, to inform residents about issues relating to the infrastructure project such as the ones listed above. This forum would likely be held in late September/early October.
Committee on Communications
The Chair of the Committee was not in attendance, so Schoenberger reported that he and the Chair were obtaining a quote on transitioning the Village website to a Word Press format. It may also be an option to inquire if any Village residents with a web design background would be willing to take this project on.
Schoenberger reported that 58 households had signed up to receive messages from the Village. The committee is planning on handing out postcards to residents to remind residents to sign up for this communication.
Slemmer reported that she had spoken with Anne Brown, the Public Information Officer for Worthington, who had informed her that the City uses Civic Plus as a communications tool. Brown had informed Slemmer that if she collected information on how Grandview and Marble Cliff are collaborating to utilize the system, she would be willing to take this information to the appropriate people with Worthington to explore a similar system. The Mayor agreed to follow up on this.
The Clerk-Treasurer raised the possibility of the Village purchasing a banner or sign to honor the graduating seniors in the Village. Because of the fact that there was probably not enough time to solicit information from those who wished to be honored, design, and print the sign, Council decided not to pursue it at this time, but will discuss it again in early 2018.
The Clerk-Treasurer mentioned that there is a dead tree in the Village Circle and asked if Council would like to remove this. The Clerk-Treasurer will request a quote for removal of the tree and stump and bring this back to Council in June for approval.
McClintock moved and Schoenberger seconded the motion to authorize the following expenditures:
$763.00 - Franklin County Emergency Management-2017 share
$67.62 - Josh Mehling-Supplies & Postage
The motion was approved unanimously (4-0).
Comments from Residents on Non-Agenda Items
There were no comments from residents.
Next Meeting Announcement
The next regular meeting will be Monday, June 19 at 7:00 pm at the Thomas Worthington High School. There is no meeting scheduled for July.
There being no further business, Slemmer moved and McClintock seconded the motion to adjourn. The motion was approved unanimously (4-0). The meeting was adjourned at 8:10 pm.