The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Chad A. Lowe, Kathy McClintock, Josh Schoenberger, and Jacalyn Slemmer. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, and Jody Croley Jones Web Manager. At 7:00 pm the Mayor called the meeting to order.
The minutes of the regular Council meeting of November 19, 2016 were not read since each member had received a copy. Schoenberger moved and McClintock seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion carried (6-0).
Report of the Clerk--Treasurer
Benevento moved and Lowe seconded the motion to approve the payment of bills and to accept the financial reports for November 2016 as submitted by the Clerk-Treasurer. The motion carried (6-0).
Report of the Mayor
The Mayor announced that the Village’s SCIP application for funding for the infrastructure project had been approved. He stated that it is estimated that this would reduce the amount of the infrastructure levy millage by about a third, but that this would not be known until the project was bid. He thanked everyone who had a part in completing and submitting the application. Residents who had signed up to receive communications from the Village were the first to be informed of this.
The Mayor mentioned that he planned on appointing Bryce Jacobs to fill the vacant Planning Commissioner position. This will be done after Council approves the appointments to the Planning Commission.
The Mayor stated that Burgess & Niple’s mapping survey to be used in the infrastructure project was complete. They were currently deciding where the water lines would need to be located.
Report of the Solicitor
The Solicitor mentioned that she had reviewed the liability insurance policy for the Village and discovered that the Lift Station is listed under this policy. If workers are injured while working on the Lift Station, the Village is exempt from liability unless there is negligence on behalf of the Village.
Report of the Street Commissioner
The Street Commissioner reported that there had been a service line break at a house on Riverglen. When the repair crew dug to replace this, they broke the storm sewer line that was not marked. The Street Commissioner contacted Decker to handle this repair work and he anticipated receiving an
invoice for $1,900 for this work.
The Street Commissioner reported that he had met with the City of Columbus to discuss the placement of water lines & hydrants in the Village. The Village will likely need to install additional hydrants to comply with code.
Report of the Planning Commissioner
There was no report from the Planning Commissioner. The Mayor thanked the Planning Commissioner for her service to the Village upon the end of her term.
Report of the Web Manager
There was no report from the Web Manager.
Comments from Residents on Agenda Items
There were no comments from residents.
Committee on Infrastructure
The Chair of the Infrastructure Committee reviewed the timeline for Burgess & Niple’s design work for the upcoming infrastructure project. The timeline calls for planning work to be 30% complete at the end of January 2017, 90% complete at the end of June, with the final plan due in September. Bidding on the project would begin in October with approval in November. Application for the loan for the water line portion of the project would be in October.
The Council discussed whether or not to publicize the SCIP loan approval to the greater community. Potential benefits would include greater awareness among potential project bidders and home buyers, though there were concerns about how others in the community would view Riverlea’s infrastructure and taxes. Council agreed to hold off on any potential publication until there is a better idea of what the project will cost and savings can be better estimated.
The Committee Chair and the rest of Council thanked Bill Charles for all of the work he has put in on the infrastructure project and work he has performed for the Village as a whole.
Committee on Communications
The Chair of the Committee reported that there had been good response to the notification to residents of the SCIP loan approval. The Village sent out the message to 46 residents with one bounce back. Of those 46 message, 43 had been opened. The Committee plans an outreach to residents to increase the number who sign up to receive communications in early 2017.
Ordinance 04-2016, Annual Appropriation Ordinance (2017) had its third reading. Schoenberger moved and McClintock seconded the motion to approve the ordinance. The motion carried (6-0).
Resolution 2016-15, A Resolution Authorizing the Mayor to Enter into a Contract with the City of Columbus for Legal Representation in Certain Criminal and Traffic Cases was introduced by Slemmer. Slemmer moved and Schoenberger seconded the motion to waive the three readings of this resolution in order to sign the contract before the expiration of the current contract. The motion carried (6-0). Lowe moved and McClintock seconded the motion to approve the resolution. The motion carried (6-0). The Solicitor noted that there would be no increase in fees pursuant to the new contract, and that
it was for a 2-year period, instead of a one-year period.
Resolution 2016-16, A Resolution to Appoint Bryce Jacob and Robert Davis as Members of the Planning Commission was introduced by Schoenberger. Schoenberger moved and Slemmer seconded the motion to waive the three readings of this resolution in order to fill the vacant positions in advance of any potential Planning Commission meetings in January. The motion carried (6-0).
Benevento stated that he had dealt with Jacob before in a Planning Commission environment and had no concerns with his capability for the position, but expressed the potential for his position as President of a remodeling company to be seen as a conflict of interest. The Web Manager pointed out that Jacob had previously served as a member of the Planning Commission and had always recused himself from the vote when cases involving his company came up. She also pointed out that for years, the Planning Commissioner had been an Architect or Engineer and there had been no concerns about conflict of interest, so she thought that there may not be a problem. Schoenberger stated that Riverlea is a small community with limited resources and is lucky to have an applicant with this level of qualifications to serve in such a position. The Solicitor suggested that if issues arise, the Village may want to have written procedures for the Planning Commissioner, but saw no need for such at the present.
McClintock moved and Schoenberger seconded the motion to approve the resolution. The motion carried (6-0).
The Mayor appointed Bryce Jacob as Planning Commissioner for the Village.
Resolution 2016-17, A Resolution to Confirm the Appointment of Jody Croley Jones as Web Manager was introduced by McClintock. McClintock moved and Gordon seconded the motion to waive the three readings of this resolution in order to appoint the Web Manager before the expiration of the current contract. The motion carried (6-0).
The Web Manager stated that the contract for the position had been created in 2009. During this time, there had been several changes to the role, most notably with the absorption of the Newsletter Editor position. The Web Manager did not feel that the Village needs to send a regular newsletter, so the creation of an occasional newsletter should be part of the contract. In addition, she had taken on the maintenance of the Village mailing list. At the time of the most recent change to the contract in 2013, it had been proposed that the pay increase to $2,700 with the addition of the Newsletter Editor duties. She felt that this was too high, but that the pay should fall somewhere between there and the current pay of $1,800. Slemmer suggested that Council review the salaries for the Web Manager and Street Commissioner salaries. The Mayor suggested that Council review this and the description for the Web Manager position for further discussion at the January meeting and pass the resolution for the current contract. Schoenberger moved and Slemmer seconded the motion to approve the resolution. The motion carried (6-0).
Slemmer moved and Lowe seconded the motion to authorize the following expenditures:
$495.00 -- American Legal Publishing -- 2017 Ordinance Publication
$378.00 -- Dawson Companies -- 2017/18 Crime Insurance Premium
$12.00 -- Ohio EPA -- 2017 MS4 Discharge Fee
$1,000.00 -- MORPC -- 2017 Annual Dues
$7,062.67 -- Sharon Township Trustees -- 2015/16 Snow removal
$285.00 -- Ohio Municipal League -- 2017 Annual Dues
$245.00 -- Bill Charles -- Lift Station Vent Fan Reimbursement
The motion was approved unanimously (6-0).
Comments from Residents on Non--Agenda Items
There were no comments from residents.
Next Meeting Announcement
The next regular meeting will be Tuesday, January 17 at 7:00 pm at the Thomas Worthington High School.
There being no further business, Schoenberger moved and Benevento seconded the motion to adjourn. The motion was approved unanimously (6--0). The meeting was adjourned at 8:20pm.